Construction Milestones

Pre-construction Conference (Kick-Off)
Before construction begins, a kick-off meeting is held involving the SFD Project Manager, district stakeholders, architect/engineer, CMAR, Owner's Representative (if applicable), general contractor, and major subcontractors. Topics that may be covered include:
  • Designation of Responsibilities
  • Scheduling/Critical Work Sequencing
  • Review of Construction Documents
  • Major Equipment Deliveries and Priorities
  • Process for Submitting Invoices and Change Orders
Procurement & Project Bidding
Procurement generally refers to the process of acquiring goods, services, or works from external resources. In the creation of quality school facilities, procuring a team of qualified construction professionals is essential. These include design professionals (architects and engineers) and non-design professionals (such as carpenters, electricians, masons, plumbers, general contractors, etc.).

While each school district has the ability to use its own procurement process, SFC policies encourage using a qualification-based selection process where multiple firms/individuals are allowed to compete for the business.

Job Progress (OAC) Meetings
Regular, onsite progress meetings are held between the SFD Project Manager, the owner (district), architect, and contractor to review:
  • Project Status
  • Issues Impeding Construction Progress
  • Actions Taken to Resolve Construction Issues
  • Conformance to SFC Design Guidelines
  • Status of Change Orders
Occupancy & Project Closeout
Closeout involves a series of checks and inspections to ensure the building meets all code and condition requirements for occupancy. The SFD uses a comprehensive Project Closeout Checklist to document a wide range of information, including:
  • Certificates of inspection from local code and building officials
  • Architect/engineer sign-off of final completion
  • Contractor's letter of construction warranty
  • Proof of testing for HVAC, fire alarm, and other essential systems
  • Receipt of all manufacturers' operations and maintenance manuals
  • Receipt of all manufacturers' and suppliers' warranties